The “Nuts-and-Bolts” of Record Retention

Record retention. An incredibly important part of running a successful business, record retention can apply to so many facets of your organization. Payroll, human resources, customer information, and so many more components of a business are inundated by data on a daily basis. How important is it to keep up-to-date records of all of this information, all of the paperwork that continues to pile up? (more…)

Nuts-and-Bolts: I-9 Compliance Updates

Filling out the Form I-9 is a standard part of the hiring process, a way of verifying the identity and employment authorization for employees who are hired to work in the United States (both citizens and non citizens). Every employer in the U.S. is required to ensure that I-9 forms are properly and accurately completed by the employee, and that the employer section is filled out as well. I-9 forms are to be stored in a location separate from employee personnel files, and retained for a period of three years after the date of hire, or one year after termination, whichever is longer, and made accessible for inspection by authorized government officials, in the event of an audit.  (more…)

Nuts-and-Bolts: Describing the Job

Even though we know job descriptions are absolutely essential for every employer, it is one of the most commonly out of date documents in the workplace (maybe second to performance reviews).  Job descriptions should clearly identify what is expected of that position and what essential functions they should provide.  A good job description will assist employees and managers with job duties, help with identifying essential functions for ADA requirements and workers compensation situations, and even help in the recruitment for an open position.  A good job description will consist of the following elements:

  • Job title, a brief description of the position, and the position classification (e.g. FLSA status, full-time or part-time)
  • Essential functions of the position and additional responsibilities
  • Environment, material/equipment used, and physical activities required
  • Proficiencies, education, and experience required
  • Signature line for employee and manager/supervisor

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Are You Accountable?

One of the hardest lessons we all have to learn as we move up the ladder in our organizations, is the idea that we have to be self-accountable. The higher we rise in the ranks and the more responsibility we take on, the less our own supervisors hold us accountable. Of course, as we are given more responsibilities, as more things are thrown on our plate, we have less time to dedicate to each task. How do we manage our projects and still maintain the high level of accountability that we need? (more…)